Best Practices and Uses of Zoom Breakout Room

Engagement and collaboration are the two vital components in a virtual meeting experience. It’s a metric to a successful event whether in person or online.

This pandemic is far from over and in-person events are not resuming anytime soon. The good news is that virtual events are evolving to better serve and capture the attention of online attendees.

Finding ways to improve engagement, enhance the experience, and maximizing the available technology can make a big difference in the virtual space.

Zoom has made sure to cover every aspect of providing a unique virtual experience to its users especially with the seamless breakout rooms feature.

Using the breakout rooms feature, the group is split into smaller teams assigned automatically, manually, and even with the option to self-select the preferred room.

To be in a breakout room with a few people can be more focused and personal. It is comfortable sharing your thoughts and ideas in a group of 5 compared to a crowd of 50 to 100.

This is just the tip of the iceberg. Zoom Breakout Rooms have lots of uses.  Let’s dive in and explore the multiple ways to maximize the potential of this feature.

1. Team Building & Collaboration

Facilitating team building can now be done virtually thanks to Zoom breakout rooms features.

You can split the group into smaller teams and run a team activity in each of the breakouts. It can be a group presentation or a planning activity.

With the help of screen sharing, whiteboarding, and annotation features, the members can collaborate and contribute to the assigned tasks.

Another way to make team-building fun and effective is to incorporate some virtual games. Check these 6 fun virtual games. https://www.jumpwiremedia.com/blog-collection/2021/8/30/6-fun-virtual-games-for-your-zoom-meetings

2.   Networking

The amazing thing about virtual events is the wide reach of the audience. Breakout rooms can be utilized for networking.

Tradeshows and exhibits can be virtually done using the breakout rooms. Sponsors and exhibitors can be assigned in each of the rooms as their virtual booth.

They can do a lot of things within their individual breakout rooms such as running their own business presentation, product demo, and Q & A.

Don’t forget to click allow participants to choose a room in the settings or choose the self-select option.

3. Workshops

Focus group training is best conducted in Zoom meetings in conjunction with the breakout rooms.

When facilitating a training session, it is best followed up by a workshop to ensure the application of the lessons in an actual setting. Breakout rooms can be an effective venue for this.

As the facilitator or meeting producer, you have the option to mix and move people around in different rooms. This comes in handy when you want the certain attendee to be paired or group with the other participants for the next workshop session.

4. Multi-Speaker Conference

If you are planning for a big online conference with several topics and multiple speakers doing the presentation simultaneously, the breakout rooms feature is the right choice.

The main room will serve as the conference hall and breakout rooms are the conference rooms for each of the speakers.

The main room will serve as the conference hall and breakout rooms are the conference rooms for each of the speakers.

In this type of event, it is ideal to pre-assign the participants to the specific topic they registered for especially if you have a considerable number of attendees.

An important reminder to take note of is to inform the participants to log in to the Zoom app using the email they submitted beforehand. If not, they will not be directly assigned to the specific room when you launched the breakout session.

5. Zoom Wedding

Who would have thought that weddings and other special family celebrations will be held virtually?

At the start of the pandemic, weddings were one of the most affected. It seems that they have to postpone it with no definite date in mind. Fortunately, there was a way to celebrate this very special life event online. Zoom meeting is the go-to platform since it was user-friendly and equipped with the right features for the majority of events.

Breakout rooms are a perfect addition to the virtual wedding. The rooms will resemble the different tables and you can group together families and friends who know each other.

It’s a great opportunity for friends and family to say hi, hello, and catch up. The new couple can also take a virtual picture as they hop into the different rooms. The main room will be the main stage for all of the presentations and entertainment.

You need to set the right expectation with the attendees and reliable technical support to have a seamless breakout session.

To learn more about Zoom breakout rooms visit this blog https://www.jumpwiremedia.com/blog-collection/2021/8/17/the-unofficial-guide-to-zoom-breakout-rooms

The key thing here is to fully maximize the potential of the breakout rooms. Consider the right settings to perfectly match the type of event you are organizing.

Let us know if you have additional ideas on how to effectively use breakout rooms. Contacts us at https://www.jumpwiremedia.com/contact