Online Conference Management Tips for Seamless Virtual Experience

Online conference management helps people to make important connections locally, nationally, or across the globe. Engaging online attendees is the secret sauce businesses need to plan and promote as well as monetize the online experience.

Here are some tips if you’re putting together an online conference that will help you succeed:

Start Informally

Keep in mind people go to online conferences to network. It’s not always easy to organize these kinds of virtual meet and greet. One of the best ways to let attendees get to know each other is to open the virtual meeting 15 to 20 minutes before the official start.

The host should have some initial interaction as participants enter the room. If your conference runs for a long time and you need to split it up, this process is great during the breaks.

Use Virtual Backgrounds

Don’t forget that you can use one of Zoom’s virtual backgrounds to make it look like you are located in a variety of different spots. These are a great way to hide any kind of clutter or highlight your branding efforts too.

Take Advantage of Polling

Polling is another feature that you want to take advantage of to get the most from your online conference management efforts. This involves the participants and makes the whole event more engaging. There are some excellent spots for the polling. In the beginning, end of conferences and during presentations are good moments.

Polling is a great way to foster engagement and so is the multi-share option on Zoom. Allowing people to share their screens at the same time with this feature promotes real-time collaboration.

Put Together An Agenda 

Every event, especially large-scale online meetings need to have an organized and motivated team. These are the people who will set an agenda and agree on some guidelines for the conference. This gives participants a clear idea about what to expect.

A clear meeting agenda should have the following:

• The key talking points that work within a meeting structure. It’s a good idea to outline how long each one will run for.

• The names and organizations of everyone who will be attending.

• Outlines detailing what each of these individuals is contributing.

• A list of all of the relevant research files and documents.

Secure online conference management includes the Zoom Waiting Room. This feature allows you to allow the participants to the conference one at a time.